The good use of groups
As we explained in our vision, Bravas is a fully integrated management solution aiming to work with functional needs, not technical needs. This is important to understand and to keep in mind even for group creations.
Groups in Bravas will both be used to define who accesses what, but will also be published to third-party services to maintain a list of unified groups across all the tools you use. Your marketing group in Bravas will have the same list of users in Google Workspace or Adobe Creative Cloud, for example.
The common pitfall with groups is to consider the needs for groups only for the technical needs of the current tool, Bravas. The temptation will be to create a group named MS 365 users for example, to bypass our limitation that does not allow app assignment per user. This should be avoided by all means. Staying on the management track we created for you will help you to streamline and secure your IT management operations.
If you are a woodworking company, you give a hammer to a carpenter, not to the people with their name on the hammer-user-list. This is the same for groups in Bravas.
Groups in Bravas are here to represent your organization from a role perspective. Here is a list of groups you may want to create:
- CEO, CFO
- C-level, All Managers
- Marketing, Sales, Production
- Project A, Project B
Some roles in the organization are usually associated with a single person, like the CEO. You may wonder why we advise creating a group for the CEO and not just associate attribution to the named person? Planning for the future is the answer. Maybe one day your CEO will change. Having all attributions for the CEO based on a group will allow an easy replacement of key people in your organization.
With roles there are also families of roles, such as all managers of the organization, that you will one day need to work with to coordinate any global change in human resource management.
Obviously, each department needs a group too. You need to be able to target the whole Marketing department to use Creative Cloud for example.
Finally, you may want to create groups per specific project, or, in a broader meaning, transversal groups where people from different parts of the organization joint effort to achieve something.
In the future, Bravas will improve to also support classification per contract type (full time, part-time, contractors, interns…) and will also allow app assignment with conditions. If you are looking to say Grant creative cloud for all people in Marketing department that are not interns or contractors, and only after a validation of the manager, wait for it. It is on our roadmap.